Trip log (kniha jázd)
The trip log is the legally useful output of the fleet agenda: every journey with its date, driver, route, purpose, odometer readings and the business/private flag, summarised per month and exportable for the accountant.
Recording a trip
Made for the phone: pick the vehicle and the start odometer is already filled in — a new trip starts where the previous one ended. Type where you went and the final reading, done. A business trip states its purpose; a private one need not.
Continuity is enforced, entry order is free
Yesterday's trip typed today is fine — the log validates against the vehicle's timeline, not the order rows were entered in. What it refuses:
- an end reading at or below the start,
- a trip whose readings overlap a neighbouring trip's.
A gap between trips is legal (somebody forgot one); an overlap is not (two trips cannot use the same kilometres).
The monthly summary and the export
Per vehicle and month the log shows total kilometres with the business/private split — the numbers equal the sum of the trips, always. Managers export any period as CSV; the export lands in the vehicle's activity trail, so it is visible that (and when) the log left the house.
The electronic trip log of 2026 (§85n of the VAT act)
From 1 January 2026 a VAT payer who deducts the full VAT on a vehicle keeps an electronic trip log per vehicle — digitally processable, a workbook rather than a PDF — and keeps it ten years after the year the deduction arose. The log names the vehicle (plate, VIN, name, type, category), the odometer at the start and the end of the period, and for every trip its sequence number, the date with the start and end time, the driver, the specific purpose, the places, the readings and the kilometres; the fuel and service costs of the period follow, fuel without VAT.
The fleet agenda writes all of it:
- a trip gets its sequence number per vehicle on recording (never reused); the start and end times are typed beside the date, on the phone and in the back office;
- a business trip must state a purpose — write the concrete one ("client ABC, handing over the offer"), the tax office refuses a generic "service trip";
- the vehicle carries its category (M1, N1, …) next to the VIN;
- a fuel purchase keeps the price without VAT beside the paid one;
- Trip log XLSX (§85n) on the vehicle page and Trip log XLSX on the phone download the period's workbook: the vehicle block, the trips, the totals with the business/private split, the fuel and the service rows.
The CSV export stays for accountants who want the flat table.